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File Manager How Do I…

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Help / File Manager How Do I... - 20 Jun 2013 15:02

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These ‘How Do I... ’ questions cover the File Manager which does virtually everything except edit documents.

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1 Terminology

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Throughout this guide:

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Instruction

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Means

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〔/Menu\〕

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Tap on 〔/Menu\〕to perform the entitled action.

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〔/Menu\〕 〔Button〕

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Touch and hold on 〔/Menu\〕to call up its menu, then tap〔Button〕on that menu.

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Buttons with blue text, i.e.〔Button〕are linked to documentation which shows where they are in the toolbar.

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See Notes On Help for more terminology.

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2 How Do I...


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...Find The Right 'How Do I...'?


Uses plain apostrophies so they show up properly in the document preview index.

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If you are viewing this within ProseEdit's document preview, simply tap on〔/Index\〕which will show you a list. If〔/Index\〕isn't shown, touch and hold〔/Read\〕or 〔/Print\〕first, then tap on 〔Index〕.

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When in the Preview's index you can filter what's shown, or do a text search on the headers by 〔/Show\〕.

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To do a full text search, you'll need to open this document (Help / File Manager How Do I...) in the Editor. Then you can search using the Editor's index [how].

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Or choose from:

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General use

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Moving, copying and other file operations.

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Getting files and documents into ProseEdit and importing from different formats.

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Getting files and documents out of ProseEdit and exporting to different formats.

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Changing how ProseEdit works and app-wide settings and defaults.

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2.1 Using ProseEdit: How Do I...

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...Get At All The Toolbar Buttons?

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Swipe across the toolbars. The File Manager's toolbar has 3 pages of buttons.

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...Create A New Document?

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Toolbar page 1 or 2:〔 /+\ 〕. You get to type its name, and choose which template to use. All ProseEdit documents are created from a template, use ‘Blank’ for a completely blank starting point.

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...Quickly Take A Note Of Something?

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...Quickly Jot Something Down?

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Toolbar page 1:〔Jot〕directly opens the Jottings document and adds a new dated section ready for you to jot down whatever it was.

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...Continue With Past Work?

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Toolbar page 1:〔/Recent\〕displays a list of recently edited documents, which has the most recent at the top.

You can open any of them, or go to their folder [more].

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...Return To A Tabbed File?

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Toolbar page 1:〔/Recent\〕〔Tabbed〕displays a list of all tabbed items.

You can open any of them, or go to their folder [more].

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...Set Up A Template?

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Move or copy any ProseEdit document [how] into the Templates folder (ProseEdit / Resources / Templates).
[manual]

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...Preview a Document?

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  • ProseEdit documents:


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    • From the editor: toolbar page 1 〔/Read\〕〔Preview〕.


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    • In the File Manager, select it [how], then 〔/Email\〕〔Preview〕. This opens the document in ProseEdit's dedicated Document Preview [more].


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  • Other files: just tap on the file's entry to open in the Apple Preview.


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...Print A Document?

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ProseEdit Document: select it [how], then 〔/Email\〕〔Preview〕. This uses ProseEdit dedicated Document Preview. Tap 〔/Print\〕. Printing in this way includes the documents headers and footers, and correctly sets the page margins. You get to choose page orientation and colour/monochrome.

Other files: View it in the standard Apple Preview by tapping on it, then tap on the ‘action’ button (box with arrow emerging from the top righthand side).

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...Visit The ProseEdit Website?

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Toolpage page 3:〔Website〕will take you straight there.

Viewing the ProseEdit website from within ProseEdit makes it easy to download documents of interest - tap〔/Save\〕in the Preview.

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...Get Rid Of The Yellow Guides?

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...Banish All The Onscreen Guides?

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Toolbar page 3:〔/Settings\〕〔General〕. Then select〔Banish〕and 〔Update〕to banish all the guides so none will bother you.

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...Get The Yellow Guides Back?

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...Unbanish The Onscreen Guides?

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Toolbar page 3:〔/Settings\〕〔General〕. Then select〔Unbanish〕and 〔Update〕to allow all banished guides to pop-up once more.

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...Report A Bug/Crash?

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To report a crash, where ProseEdit quits unexpectedly:
Toolbar page 3:〔/Contact\〕〔Report Crash〕.

To report a bug, where ProseEdit does something wrong, but doesn't quit:
Toolbar page 3:〔/Contact\〕〔Report Bug〕.

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...Get More Help?

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Visit the website: toolbar page 3 〔Website〕. The Support page has lots of additional information which hopefully will resolve your problems.

If all else fails, you can ask for help using toolbar page 3:〔/Contact\〕〔General Query
     - I'll do my best to help.

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2.2 File Handling: How Do I...

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...Create A New Folder?

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In the File Manager: 〔/+\〕〔+Folder〕. You get to type its name.

You can also create a new folder during a move or a copy.

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...Delete A File/Folder?

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To delete a single file/folder, swipe across it, then 〔Trash〕in the toolbar which appears.

To delete several items, select them [how], then 〔/Move\〕〔Trash〕.

Both of these move the items to the Trash folder [manual]. You can retrieve them [how].

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To really delete a file, do the same to the file in the Trash folder. Instead of〔Trash〕, you'll be offered 〔Delete〕.

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Caution: unlike Trashing, there is no way to retrieve a Deleted file.

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...Retrieve A Deleted File?

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Find it in the Trash folder (ProseEdit / Trash), and move it out to a different folder [how]. You can amend the file comment by touching and holding the file's entry.

Files in Trash are only finally deleted if you specifically delete them, or empty the Trash when it gets full [manual].

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...Find Out The Size Of A File?

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...Rename A File?

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...Get At The Details Of File/Folder?

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Touch and hold anywhere on its entry. This will call up its details where you can rename it, edit its comment and tab or untab it.

The file's creation date, modification date and size are also listed.

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...Tab A File?

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You can tab a file or folder via its details [how].

Files can also be tabbed/untabbed in both the Recent and the Tabbed listings by swiping across them [more].

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...Select A File?

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Swipe the toolbar to page 2 or 3, when margins are shown [illustration]. Tap in the margins of any item to toggle its selection.

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...Select A Range Of Files?

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As for selecting single files, but first tap 〔Single / Spans〕, to get Spans. Then the first tap starts a span and the second ends one - selecting or unselecting all the files in between [more].

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...Dismiss The Selection?

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If you are in the folder of the selection: toolbar page 2 or 3, tap on the bottom path component (i.e. the folder's name). This will clear any selection or select all the contents if nothing is selected.

If you are in a different folder: select any file/folder [how], then deselect it, by selecting it again.

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...Move Files/Folders?

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Select the file or files [how], then toolbar page 2: 〔/Move\〕.

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A large 〔MOVE to here〕will now appear at the top of the listing of every folder. Browse to where you want to move to, then tap on it to move the selected files to that folder.

Browsing elsewhere doesn't dismiss the selection, so you can get to the desired folder first (using Find [how] or Recent [how] say), then tap〔/Move\〕and perform the move directly to there.

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Files of the same name already in the destination folder will be archived out of the way first [manual], so the moved file names remain unchanged.

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...Copy Files/Folders?

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You copy files in the same way as for move above. When you are in the selection folder, you'll be offered a〔Duplicate Here〕instead of 〔Copy To Here〕[more]

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...Keep A Version Of My Document Safe For Future Reference?

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...Take A Snapshot Of My Document?

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...Archive Files?

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Select the file/s [how], then toolbar page 2 〔/Menu\〕〔Archive〕.

This saves a numbered and commented copy of the files to an Archive subfolder. Archiving only changes the filename. You can archive any file or folder. You can still use an archived file in exactly the same way, but the editor will open as read-only, and refuse to alter it.

[manual]

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...Revert To An Archived Version?

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...Reinstate An Archived File?

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Select the archived files you wish to revert to [how], then toolbar page 2 〔/Move\〕〔Reinstate
[manual].

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...Find Files/Folders By Name?

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...Find Files By Text Content?

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Toolbar page 1: 〔/Recent\〕〔Find〕enters the Find In Files view which lists files with matching name text or content text at option [more].

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2.3 Importing Content: How Do I...

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...Get Content Into ProseEdit?

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Existing content can be transferred into ProseEdit in a number of ways, including:

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  • iTunes


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  • Open In... from other apps, including Mail


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  • Paste images copied in other apps


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  • Download documents from the ProseEdit website

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Note that transferring a files into ProseEdit only copies the files as they are, it does not translate between formats. The files will need to be converted as appropriate.

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...Paste Images Copied In Other Apps?


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Browse to the folder you want put the images into, then〔/ ✚ \〕〔Paste n Images〕- where the ‘n’ is the number of images available to be pasted. This saves the images as both JPEG and PNG format - so you can choose which is the most appropriate.

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...Import Other Documents Formats?

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ProseEdit imports from other document formats by using〔Convert〕 - see below for specific cases.

Other document formats can be previewed.

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...Convert A Plain Text File Into A ProseEdit Document?


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Select the text file [how] then 〔/Email\〕〔Convert〕. This will create a ProseEdit document of the same name in that folder. An existing document of that name will be archived out of the way.

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Certain obvious text will be interpreted to include more appropriate chunks [manual].

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...Import A Word Document?


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ProseEdit cannot import Microsoft Word documents directly, although it can preview them. Word documents which have been saved as HTML can be imported, though the conversion is currently limited to text, sections and items without formatting or numbering.

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To save a Word document as HTML suitable for importing into ProseEdit, in Word:

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  1. File (menu) > Save As Web Page (menu)


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  3. In the dialog:

    Save only display information into HTML (radio button): select


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    Actually either this or ‘Save entire file in HTML’ works currently, though ‘Save only display information…’ leads a much smaller and neater file.


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  5. Web Options… (button)


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    1. Encoding (tab)


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    3. Save this document as (drop-down) : set to Unicode
      This is vital for correct importing, do not use Macintosh encoding.


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    5. Always save Web pages in the default encoding (tick box) : clear


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  7. Ok (button) to save


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(Instructions for Microsoft Word® for Mac 2011)

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Then the HTML file can be transferred in ProseEdit, and converted in a ProseEdit document [how].

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...Convert An HTML File Into A ProseEdit Document?

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Select the HTML file [how] then 〔/Email\〕〔Convert〕. This will create a ProseEdit document of the same name in that folder.

If the HTML document is being exported from Word®, be sure to save it with the correct encoding [how].

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2.4 Exporting Content: How Do I...

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...Get Content Out Of ProseEdit?

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Existing content can be transferred out of ProseEdit in a number of ways, including:

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  • iTunes


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  • Email

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  • Open In... into other apps


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Note exporting content doesn't translate between formats. Documents will need to be converted separately as appropriate.

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...Email Files?

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Select the file or files [how], then toolbar page 2:〔/Email\〕.

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Caution: emailing a document does not include any image files the document includes as figures. These files will need to be selected separately to be included.

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...Share Documents?

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ProseEdit currently doesn't directly support any sharing services or social media sites. However, it does support ‘Open In...’ and its file format is simply HTML, so it can generally be used in conjunction with an app which does support sharing.

On iOS5+, you can directly share images by tapping on them to open them in the Apple Preview, then tapping of the action button (box with arrow emerging top-right).

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...Open A ProseEdit File In Another App?

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Select the file [how], then toolbar page 2:〔/Email\〕〔Open In〕. This will call up a list of all apps which have declared they can handle that type of file. ProseEdit documents are .html so can be opened in any app which can handle HTML files.

Other file types can be ‘opened in’ too, depending on what the target app supports.

Transferring a file via Open In does not change its content or format in any way.

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...Export My Document So Other Apps Can Read It?

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ProseEdit's native file format is based on HTML, which can be directly read by any browser, and opened in Word® [how]

Failing that, you can convert the document into text in the File Manager [how].

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...Open A ProseEdit Document In Word?

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Word® can directly open ProseEdit documents, but they need to be enabled first. In Word:

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  1. File (menu) > Open... (menu)


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  3. In the Open dialog box set enable: (drop-down) to ‘All Readable Documents’


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All ProseEdit documents should then be ungreyed and can be opened.
(instructions for Microsoft Word® for Mac 2011).

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...Export The Text From A ProseEdit Document?

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...Convert A ProseEdit Document Into Plain Text?

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Select the document [how] then 〔/Email\〕〔Convert〕. This will create a text file with an extension of ‘.prose.txt’.

You can also copy the text of selected chunks from within the Editor [how] , and paste that into your target app.

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2.5 Configuring: How Do I...

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...Change The Editor's Fonts?

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Toolbar page 3 〔/Settings\〕〔Editor Fonts〕.

Note these settings only affect how the editor displays the document while it is edited. They do not change the formatting of the saved document [manual].

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...Change The Default Addresses For Emailing?

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Toolbar page 3:〔/Settings\〕〔General〕. You can then enter either a single address or a list of addresses (separated by commas) for to:, cc: and bcc: as desired. You get a chance to amend them before each email is sent.

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...Change The Default Editor Resources?


07/03/2013 15:28 - Idea logged

09/03/2013 17:03 - Changed to section

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Toolbar page 3:〔/Settings\〕〔Default Resources

Note this only sets the defaults for the various resources used by the editor, every document can specify whether to use each app default, or use its own choice for that resource.

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...Get Underlining Of Misspelt Words?

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Toolbar page 3: 〔/Settings\〕〔Editing〕and select 〔As Settings〕for ‘Check Spelling’, then 〔Update〕.

You will also need to turn ‘Check Spelling’ on in the iPhone's Settings. From the home screen tap on Settings, then General > Keyboard.

Note that under iOS4 you can't have ‘Check Spelling’ without ‘Auto-Correction’.

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...Enable Standard Auto-Correction?

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Toolbar page 3: 〔/Settings\〕〔Editing〕and select 〔As Settings〕for ‘Auto-Correction’ then 〔Update〕.

You will also need to turn Auto-Correction on in the iPhone's Settings. From the home screen tap on Settings, then General > Keyboard.

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...Download Resources From The Website?

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Toolbar page 3 〔Website〕to open the website in the Preview. Then browse to the document of interest and〔/Save\〕.

This will save the document to your device. Resource documents will be saved to their appropriate folder within ‘Resources’ folder. Other files will be saved to the ‘In Tray’ folder - so you can then move it to the desired folder.

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...Download Updated Help From The Website?

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Toolbar page 3 〔Website〕to open the website in the Preview. Then browse to the help document of interest and〔/Save\〕.

This will save the document to your device, in the Help folder. Any previous version will be archived. If you delete a help document it will be replaced by the original for your current version.

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This is a ProseEdit Help File. You can edit as desired to add notes. If you delete the file, it will be replaced the next time ProseEdit starts up.